Careers

Position:     Administrative Assistant
Shift:            1st Shift
Location:    The Specialty Mfg. Co. – White Bear Lake, MN

Position Description

• The Administrative Assistant will perform daily procedures that support the Specialty team. This includes projecting a professional company image through in-person and phone interaction.
• This is a nonexempt position reports directly to the Human Resources Manager.

Essential Job Responsibilities

• Answer telephones and transfer calls to appropriate personnel
• Meet and greet customers and visitors
• Perform general clerical duties including but not limited to photocopying, faxing, mailing and filing
• Review all invoices for proper documentation and approval for payment
• Coordinate and complete monthly Safety Training for the facility
• Receive and enter customer orders as well as communicate discrepancies.
• Assist customers with questions regarding orders
• Assist in the management of the company’s office equipment, including the scheduling of repairs on such equipment
• Enter job/production labor into the MRP (Harris)
• Create and modify documents using Microsoft Office
• Any other duties as assigned by management

Job Requirements

Education:

• High School diploma or GED required.

Experience:

• 2 plus years of administrative work experience
• 2 plus years of receptionist work experience

Knowledge/Skills:

• Solid organizational, mathematical and analytical abilities
• Excellent written and oral communication skills
• Knowledge of and experience with MS Excel and Word
• Strong social skills, ability to interact with employees, customers and visitors
• Strong phone and speaking skills

Physical Requirements:

• Works in office environment.
• Work must be performed on site during normal SMC business hours.