Position:     Administrative Assistant
Shift:            1st Shift
Location:    The Specialty Mfg. Co. – White Bear Lake, MN

Position Description

  • The Administrative Assistant will perform daily procedures that support the Specialty team. This includes projecting a professional company image through in-person and phone interaction.
  • This is a nonexempt position reports directly to the Human Resources Manager.

Essential Job Responsibilities

  • Answer telephones and transfer calls to appropriate personnel
  • Meet and greet customers and visitors
  • Perform general clerical duties including but not limited to photocopying, faxing, mailing and filing
  • Review all invoices for proper documentation and approval for payment
  • Coordinate and complete monthly Safety Training for the facility
  • Receive and enter customer orders as well as communicate discrepancies.
  • Assist customers with questions regarding orders
  • Assist in the management of the company’s office equipment, including the scheduling of repairs on such equipment
  • Enter job/production labor into the MRP (Harris)
  • Create and modify documents using Microsoft Office
  • Any other duties as assigned by management

Job Requirements


  • High School diploma or GED required.


  • 2 plus years of administrative work experience
  • 2 plus years of receptionist work experience


  • Solid organizational, mathematical and analytical abilities
  • Excellent written and oral communication skills
  • Knowledge of and experience with MS Excel and Word
  • Strong social skills, ability to interact with employees, customers and visitors
  • Strong phone and speaking skills

Physical Requirements:

  • Works in office environment.
  • Work must be performed on site during normal SMC business hours.


Apply Now!

Print a copy of our application by clicking here. You may email the completed application as an attachment to [email protected] or fax to 651-846-5254.

Interested candidates may also email their resume to [email protected] (only .doc, .pdf or .txt formats will be accepted). Your information will be submitted to The Specialty Mfg. Co. Human Resources Department for review. Applications and resumes will be retained for one year. The Specialty Mfg. Co. is fully committed to the concept and equal practice of Equal Opportunity and Affirmative Action in all aspects of employment. The Specialty Mfg. Co. considers all applicants regardless of race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other legally protected status.

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